By default, most numbers in Sage 50 show 2 decimals. But you have the option of changing that. To change the number of decimals used on screen, open the Options menu and choose Global. On the Accounting tab are you can choose the number decimal places for Quantity fields, Unit Price fields, and Standard Fields. So if you only sell in whole units you could set Quantity Fields to 0. Or if you sell very small items such as nuts and bolts, and need to be able to express unit prices in fractions of a cent, then set the Unit Price field to 3, 4, or 5 decimals. The term Standard fields covers several different fields that are not quantity or unit price fields. For detailed information on what fields are included, click the blue “What fields are standard fields?” link in that window. They have the same choices of 0 to 5 decimals as the other fields.

Two things you should keep in mind are (1) Changing a setting here will change it in all sales, purchasing, and inventory related screens, but not payroll. (2) These settings do not affect printed forms such as invoices or purchase orders.

Adjusting the number of decimal places on your forms is easy, just not quite as easy and changing the onscreen settings. I’ll use an invoice as an example. Open the Reports & Forms menu, select Forms, then Invoices and Packing Slips. Select your invoice format from the list and click the Customize button. When your invoice opens in the forms designer, double click anywhere in the line item area (or right click and choose Properties). The Column Data Options window will open. Each column from your invoice appears as a row in this table. To change the number of decimal places for a particular field, click on that field’s “#…” button in the format column. In the number formatting window you’ll see something like “–NN,NNN.nn”. Changing the number of n‘s here will control how your digits print on the form. You can make other formatting changes too, like removing the comma or adding a $. If you only want to print whole numbers, remember to remove the decimal point too. If you are adding decimals you may need to make your column wider. To the left of the #.. button is the width. Whatever you add to the width, you should subtract from the width of another column so the overall width of the form stays the same. Repeat that process for each field you want to change, then click OK to get back to the main design window. Now save your form and give it a new name.